Department of Education - Davao City Division - DepEd Davao

INVITATION TO BID

The Department of Education (DepED) Division of Davao City, through the 2016 Government Appropriations Act (GAA), intends to apply the sum of (Per Rate) being the Approved Budget for the Contract (ABC), to eligible payments under the contract for the Catering Services CY 2017 for the DepED, Schools Division Office of Davao City. Bids received that exceed the ABC shall be rejected at bid opening. 

The Prospective bidder should have the following qualifications:
a) A track record of at least one (1) year experience in catering services;
b) Able to serve after a one-day notice at the least;
c) Has adequate and appropriate facilities and equipment for the different types of occasions such as tables and chairs, table cloth, food warmer, water dispensers, china wares, cups and saucers, spoon and forks, table knives, etc.;
d) Capable of providing servers at a ratio of at least one server for every ten diners;
e) All personnel adequately trained in food preparation, hall arrangement, table setting and serving;
f) All staff which has undergone at least a short term course in meal serving;
g) All serving staff in appropriate/standard attires;
h) All serving staff must be skillful in table arrangement (including table skirting) for formal dinners/buffet;
i) Has the capacity to cater from a minimum of 20 to a maximum of 300 participants at a time;
j) Able and willing to comply with the requirements contained in the Contract;
k) Capable to decorate mess hall, complete table set-up and implement proper table skirting;
l) Implement proper sanitation and cleanliness;
m) Open for new suggestions to improve delivery of services.

The DepED Division of Davao City, through its Bids and Awards Committee (BAC, now invites bids for Catering Services CY 2017 for the DepED, Schools Division Office of Davao City. Delivery of the Goods is required 365 calendar days. Prospective bidders must have an experience of having completed at least one (1) contract that is similar to the contract to be bid. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II, Instruction to Bidders. 

Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act 9184, otherwise known as the “Government Procurement Reform Act.” 

Bidding is restricted to Filipino citizens/sole proprietorships/partnerships, or organizations with at least seventy five percent (75%) interests or outstanding capital stocks belonging to citizens of the Philippines. 

A complete set of Bidding Documents may be inspected or purchased at the DepED Division of Davao City BAC Secretariat, located at DepED, E. Quirino Aveue, Davao City upon payment in cash of non-refundable fee by interested bidders in the amount of Five Hundred Pesos (Php500.00) to the DepED Division Cashier, during office hours. Only bidders who purchased the Bidding Documents will be allowed to submit bids (ITB 6.8).

Bids must be delivered to the address and on the date and time stated herein. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18. A valid Bid Securing Declaration must accompany the bid(s) in lieu of the bid security. 

Bids will be opened in the presence of the bidders’ representative who choose to attend the opening of bids at the address stated herein. Late bids shall not be accepted. 

The DepED Division of Davao City reserves the right to reject and all bids, declare a failure of bidding, not award the contract(s), or annul the bidding process without thereby incurring any liability to the affected bidder or bidders.

 (Sgd.)TERESITA F. DEL VALLE, PhD

BAC Chairman

DepEd, Division of Davao City

E. Quirino Avenue

Davao City